OPEN RECORDS REQUEST

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1. Administrative Charges: Administrative charges for search, retrieval, and other direct administrative costs not to exceed the salary of the lowest paid full-time employee who, in the discretion of the custodian of the records, has the necessary skill and training to perform the request. Administrative charges shall be no less than $11.50 per hour.

2. Ordinances:  City Code Available Online | Zoning Ordinance: $20.00

3. Certified Copies: $1.50/page and/or document

4. Copy of Public Records: $0.25/per page

5. CD's: $5.00 per CD plus administrative charges if applicable

6. Recordings Copied to Flash Drive: No charge for first fifteen minutes (customer must provide flash drive) (administrative charges will apply for anything after the first fifteen minutes.)

7. Photographs:  Actual Reproduction costs and administrative costs (if applicable) will be charged.

8. Research Time: First 15 minutes at no cost pursuant to State Law. Administrative Charges apply thereafter.

9. Inspection of Records: Public documents are available for review and inspection at no charge to the requestor unless the following conditions apply:

• The custodian of the records has to conduct a search and retrieval of the records out of storage for which the administrative charges will be charged to the requestor (minus the first 15 minutes);
• Copies are requested – then administrative and copy charges will apply (if applicable);
• The document can only be found on a city employee’s computer– if that is the case, the document will have to be printed (and/or redacted if applicable) and copy and administrative charges will apply. The general public is restricted from access to City computers.

10. Emailing of Documents

The custodian of records may email a document(s) to a requestor at no charge if the following conditions apply:

• The document is an electronic document that can be retrieved within the first 15 minutes;
• The document does not have to be redacted and copied before it can be emailed;
• The document is not an exempt document under the open records act for public disclosure;
• And the document size does not exceed the allowable size for emailing.

Please email requests to the Nelson City Clerk or call 770-735-2211 for more information.